{"id":80338,"date":"2025-11-12T10:20:58","date_gmt":"2025-11-12T04:50:58","guid":{"rendered":"https:\/\/piceapp.com\/blogs\/?p=80338"},"modified":"2025-11-12T10:21:02","modified_gmt":"2025-11-12T04:51:02","slug":"purchase-journal-entry-with-gst-and-tds","status":"publish","type":"post","link":"https:\/\/piceapp.com\/blogs\/purchase-journal-entry-with-gst-and-tds\/","title":{"rendered":"Purchase Journal Entry with GST and TDS"},"content":{"rendered":"\n
Did you know that over 1.4 crore taxpayers are registered under the Goods and Services Tax regime in India as per the latest report? With such a vast network, even a small accounting error can lead to major compliance issues. That is why learning how to pass a purchase journal entry with GST<\/strong> is crucial for every GST-registered business.<\/p>\n\n\n\n Whether you are a business owner, accountant, or student, understanding the right way to record purchases under GST returns can help you avoid mismatches in GSTR-1, GSTR-2B, or GSTR-3B. In this blog, we will break down the process step-by-step to make GST accounting easy, accurate, and stress-free for you.<\/p>\n\n\n\n The basic steps you need to follow for passing the Purchase journal entry with GST<\/strong> are as follows:<\/p>\n\n\n\n Step 1:<\/strong> Separate the different types of transactions from your records, and then debit your expenses or asset account. This will help to make your entire sum less GST.<\/p>\n\n\n\n Step 2: <\/strong>Now, debit the GST input tax account. This is only relevant to the GST total.<\/p>\n\n\n\n Step 3: <\/strong>Finally, Credit your Cash A\/C or Accounts Payable A\/C. These entries must include GST and the overall cost. <\/p>\n\n\n\n Now that you are familiar with the basics of GST accounting, it is important to understand the various ledger accounts involved. When passing a purchase journal entry with GST<\/strong>, you\u2019ll need to create and maintain specific accounts related to purchases, sales, and inventory under your business or GSTIN. These ledgers ensure accurate tax tracking and smooth filing of returns.<\/p>\n\n\n\n Here is a list of the key accounting ledgers you will typically work with:<\/p>\n\n\n\n Besides knowing about the types of accounting journals under GST, it is also important for business owners to know about the types of accounting ledgers they need to keep a record for when accounting under Excise and VAT. Here is a list of them.<\/p>\n\n\n\n Now that we know about the various types of ledger accounts, you need to create them while accounting under GST. Here is an example representing the accounting of a purchase journal entry with GST.<\/strong><\/p>\n\n\n\n Suppose Mr X spends \u20b92 lakhs to purchase cricket bats from a GST-registered supplier in the state. The GST levied on this transaction is 18% (9% CGST and 9% SGST). Hence, he pays \u20b918000 CGST and \u20b918000 SGST. Now, he also pays \u20b91000 to his CA and has bought furniture worth \u20b920,000. He sells all his bats at \u20b94 lakhs in the same state itself. Pass journal entries. <\/p>\n\n\n\n Here are the accounting journal entries for this purchase:<\/p>\n\n\n\n Passing these journal entries for purchases, sales, and two other transactions, we get the following results.<\/p>\n\n\n\n Hence, Net CGS that Mr. X has to pay = \u20b916110 (36000 – 19890)<\/p>\n\n\n\n Passing journal entries for interstate purchases and intrastate purchases is different. This is because interstate purchases attract IGST, which is not there in intrastate transactions. Well, here is an example for you to pass a purchase journal entry with GST<\/strong> for interstate transactions.<\/p>\n\n\n\n Now, suppose Mr. X purchases balls from a registered dealer from a different state for \u20b9100000. He pays 18% IGST, that is \u20b918000. Now, he decides to sell a part of his stock at \u20b940000 within his state at 18% GST (9% SGST and 9% CGST). He sells his remaining stock at \u20b980000, outside his state and pays 18% IGST on it, which comes to \u20b914400. Mr X also pays \u20b92000 as consultation fees with 18% GST coming to \u20b9180 for CGST and SGST both. Pass the journal entries.<\/p>\n\n\n\n Here are the accounting journal entries for this purchase:<\/p>\n\n\n\n Hence, here is what we conclude on Me X\u2019s tax liability.<\/p>\n\n\n\n Now, net GST payable = (Output GST – Input GST), hence,<\/p>\n\n\n\n *The credit amount in IGST will be adjusted with the CGST liability, which is (3420 – 3600)= \u20b9180 (Credit). Later, the remaining amount will be adjusted for the liability of SGST. Hence, SGST liability will be (3420 – 180)= \u20b93240<\/p>\n\n\n\n Hence, the total tax payable by Mr. X = \u20b93240<\/p>\n\n\n\n You need to have a combined knowledge of accounting and GST rules and rates to successfully develop purchase journal entries with GST. Here is a list of the components of GST accounting that you should know.<\/p>\n\n\n\n Three GST returns are filed using the significant purchase journal entries and paperwork. Here is a list of these GST return filings with details.<\/p>\n\n\n\n You must be wondering why tax accounts do not relate to any direct and indirect expenses, so why would the P\/L account be affected? Well, when you pay GST on any business purchases and the government does not allow ITC on these purchases, then you have to record the unclaimed ITC as expenses.<\/p>\n\n\n\n For example:<\/strong><\/p>\n\n\n\n Suppose you purchase office furniture worth \u20b950,000 with 18% GST (\u20b99,000).<\/p>\n\n\n\n The impact of ITC under GST on the Balance sheet is that the balance sheet should show positive ITC or tax liability as a liability or an asset. Fixed assets that are eligible and have taken advantage of ITC must report them as cost less GST.<\/p>\n\n\n\n A GST-registered person should be able to maintain complete books of accounts. Not only the journal entries, but also the ledger, Profit and Loss a\/c, and balance sheet. A purchase journal entry with GST<\/strong> and its invoices, along with other accounting books, is very important for a business to claim Input tax Credits on its business purchases.<\/p>\n\n\n\n Moreover, the GST Act mandates all registered individuals to maintain their books of accounts and also retain them for a certain period of time. You will also have to retain them if you surrender your GSTIN Number. This brings transparency and makes it easy for people to comply with their liabilities.<\/p>\n\n\n\nSteps to Pass A Purchase Journal Entry with GST<\/strong><\/h2>\n\n\n\n

Types of Accounting Ledgers Under GST<\/strong><\/h2>\n\n\n\n
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Types of Accounting Ledgers Before GST (Excise and VAT)<\/strong><\/h2>\n\n\n\n

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Example of Passing a Purchase Journal Entry with GST<\/strong><\/h2>\n\n\n\n
Date<\/strong><\/td> Particulars<\/strong><\/td> Debit (Dr. <\/strong>\u20b9)<\/strong><\/td> Credit (Cr. <\/strong>\u20b9)<\/strong><\/td><\/tr> 09\/06\/2025<\/td> Purchases a\/c (dr)CGST Input a\/c (dr)SGST Input a\/c (dr) To: Creditors a\/c (cr)<\/td> 2000001800018000<\/td> 236000<\/td><\/tr> 09\/07\/2025<\/td> Debtor’s a\/c (dr) To: Sales a\/c To: Output CGST a\/c (4 lakhs * 9%) To: Output SGST a\/c (4 lakhs * 9%)<\/td> 472000<\/td> 400000
36000
36000<\/td><\/tr>9\/07\/2025<\/td> Consultation charges a\/c (dr)Input CGST a\/c (dr)Input SGST a\/c (dr) To: Bank account a\/c (cr)<\/td> 10009090<\/td> 1180<\/td><\/tr> 9\/07\/2025<\/td> Furniture a\/c (dr)Output CGST a\/c (dr)Output SGST a\/c (dr) To: The furniture a\/c (CR)<\/td> 2000018001800<\/td> 23600<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n \n
Passing Purchase Journal Entries with GST for Interstate Transactions<\/strong><\/h2>\n\n\n\n
Date<\/strong><\/td> Particulars<\/strong><\/td> Debit (Dr)<\/strong><\/td> Credit (Cr)<\/strong><\/td><\/tr> 09\/06\/2025<\/td> Purchase a\/c (dr)Input IGST a\/c (dr)Input SGST a\/c (dr) To: Creditors a\/c (cr)<\/td> 10000018000180<\/td> 118180<\/td><\/tr> 09\/07\/2025<\/td> Debtor’s account (dr) To: Sales a\/c (cr) To: Output CGST a\/c (cr) To: Output SGST a\/c (dr)<\/td> 11200<\/td> 40000
3600
3600<\/td><\/tr>09\/07\/2025<\/td> Consultation charges a\/c (dr)Input CGST (dr)Input SGST (dr) To: Bank a\/c (cr)<\/td> 2000180180<\/td> 2360<\/td><\/tr> 09\/07\/2025<\/td> Debtor’s a\/c (dr) To: Sales account a\/c (cr) To: Output IGST a\/c (cr)<\/td> 94400<\/td> 80000
14400<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n\n
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Components of GST Accounting Entries<\/strong><\/h2>\n\n\n\n

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GST Return Filings Based on Accounting Journal Entries Under GST<\/strong><\/h2>\n\n\n\n
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Impact of GST Accounting on P\/L Account and Balance Sheet<\/strong><\/h2>\n\n\n\n
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Conclusion<\/strong><\/h2>\n\n\n\n